Client Tracking and Billing

Practice Management Technologies' signature software, Client Tracking and Billing (CTB) was designed by respected reimbursement staff who work on a daily basis in the behavioral health field. With easy-to-use features and our sophisticated billing engine, CTB has a proven track record of increasing the revenue of our users and offers superior performance in data collection, billing and reporting. This module is considered by many to be the best billing software on the market today and will even track service utilization and authorizations.

(Click to enlarge)

CTB has the ability to bill insurance companies using traditional paper claims or electronically with the HIPAA 837 format. As part of your monthly support fee, PMTech keeps the HIPAA 837 format(s) updated to meet the requirements of all insurance companies and managed care organizations.

(Click to enlarge)

With our integrated Electronic Payment Processing Module, you can import the HIPAA 835 directly from the insurance company. The EPPM will take this electronic EOB and post payments to the proper accounts and line items. If there is a balance remaining, the system will automatically search for a secondary payer and create a line item for you to bill. Utilizing the EPPM, your organization will save significant staff time allowing you to redirect your most valuable resources (staff) to other activities. And, you will see your revenue and cash flow greatly improve.

(Click to enlarge)

The software is set-up by your organization based on your unique needs, and CTB takes care of the rest, billing services and aggregating data for reporting and funding purposes. Based on the number of insurances a client has and the priority with which they are set-up, the software will automatically bill the next insurance in line after the previously billed insurance payment/adjustment information is entered into the system.

(Click to enlarge)

Security and access to data is defined individually or by employee groups, ensuring client confidentiality and is HIPAA compliant. Individual security settings can deny all access, allow read-only access, or allow complete access so changes can be made. CTB´s history function allows system administrators to track who has accessed the data and made changes.

(Click to enlarge)

Contact Sales for More Information